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KBR – Assistant Office Manager

 

Employment opportunity: Assistant Office Manager

REFERENCE NO. 0001
DEPARTMENT: Kellogg, Brown & Root (KBR) Libya
DIVISION: Infrastructure, Government Services and Power (Middle East and North Africa)
JOB TITLE: Assistant Office Manager
GRADE: Junior administrative assistant (Grade TBC)
LOCATION: Tripoli, Libya
DATE OF VACANCY: 20 July 2014
DURATION: 31 December 2014
CLOSING DATE: 23.59 12 July 2014
ELIGIBILITY: Libyans/expatriate with excellent Arabic and English language skills

 

 

INTRODUCTION KBR in Libya is building on an excellent reputation developed over the last four decades working in the oil, water and infrastructure sectors. Balancing engagements with the defence/interior sectors and more traditional hydrocarbon and power sectors, KBR remains committed to Libya for the long term. We are looking for a junior administrative assistant to support our busy office management team; the successful applicant will support the office manager and KBR team in the day to day running of the office but can also expect to support projects as they develop.

 

 

 

ABOUT TEAM/BACKGROUND Kellogg Brown & Root’s IGP’s branch was re-established in Libya in 2012 and was recently been twinned with KBR’s oil & gas branch. With a mixed UK and Libyan staff, the small but growing team is implementing a joint UK-Libyan policing development programme and has a broad range of other projects in the pipeline including city master planning, oil services and education. Fully registered with Libyan authorities, the branch meets Libyan national regulation requirements.

 

 

 

 

KEY RESPONSIBILITIES (in support of the Office Manager)

  1. Secretarial support for the KBR office, office manager and general manager in Tripoli including; general administration, filing, translation/interpreting, managing and storing documents, contact management and arrangement of meetings; collecting and sending post and parcels.
  2. Travel arrangements for staff in Libya office including: liaising and tasking security companies for ‘Meet and Greet’ of company officials, booking flights and hotel accommodation in Libya and overseas, where necessary arranging for visas

 

  1. Transport Management; vehicle and driver management.

 

  1. Supervision of other KBR office staff including: time-keeping, SAP data entry, personal detail collation, oversight of the housekeeper

 

  1. Account management in the absence of the Office Manager: maintenance of petty cash book and ensuring all cash expenditure is accounted for by a receipt. Receiving and processing all bills and charges.

 

  1. Information technology; backing up the office server

 

  1. Security; ensuring all-informed about security incidents

 

  1. Building Maintenance

 

 

2               The Assistant Office Manager will deputise for the Office Manager when the Office Manager is out of the office and undertake other appropriate tasks as required by the General Manager.

 

 

 

REPORTThe successful applicant will report directly to the office manager or general manager in their absence

 

 

 

BACKGROUND TO KBRKellogg Brown & Root designs and delivers solutions to the most complex challenges facing the public and private sectors.

From making servicemen and women’s lives better by providing them with the modern accommodation they deserve, to managing the world’s largest energy programmes, and supporting large police forces as they go through challenging transitions, we create, transform and sustain assets and organisations.

KBR operates across diverse sectors globally and our focus in the Libya is on defence, policing, infrastructure, power, oil and gas.

We are respected as world leaders in these core capabilities: programme and project management, engineering, procurement and construction, logistics, services and training.

Our first Libyan office opened in 1960 and today our Libyan team continue to build on a strong relationship based on trust and proven results.

 

KEY KBR COMPETENCIES 
Operating safely and securely in a work environment Contextual and Cultural Awareness, and Sensitivity
Managing yourself and self reliance Developing and Managing Collaborative Relationships
Delivering Results Leadership and Management
Communicating and Influencing Decision Making

 

KNOWLEDGE / SKILLS REQUIRED 

Essential Skills / Experience

 

MS Word, Excel, PPP,

Collating, registering and storing complex files

Flexibility, responsiveness and resilience.

Fluent Arabic and English language skills (reading, writing and speaking)

 

Desirable Skills / Experience

SAP

Previous work in a multinational environment and experience of water and power sectors

 

 

 

HOW TO APPLY 

Please e-mail your CV/Resume and cover letter to [email protected]   by 23.59 12 July 2014

 

 

Selection process/timetable

  • Application closing date/time: 23:59, 12 July 2014
  • Paper sift / short list for interview: 15 July 14
  • Possible Interview: w/c 16 July 14

 

Additional Information 

Equal Opportunities: KBR is committed to diversity and equality.   All eligible people shall have equality of opportunity for employment and advancement on the basis of their suitability for the work whatever their sex, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age or sexual orientation. There shall be no unfair discrimination on the basis of disability.

 

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